The actions taken during the first 100 days after the deal is announced can determine whether or not the desired results are achieved.
The post merger integration plan must identify actions to be taken during the first 100 days after the deal is announced. Integration activities during this time frame should be prioritized considering deal value drivers, the level of integration required and some "quick wins".
Departmental Workstream Workshops
Ideally, the post merger integration plan will be developed prior to deal closing, but from a practical matter, this process may not begin in earnest until after closing due to confidentiality or regulatory concerns. A series of joint workshops are held with functional department members of both organizations to:
- Relay the key value drivers, identified by senior management, that will determine deal success
- Determine the level of integration that can be accomplished in 100 days
- Set key milestones for tracking and controlling
- Develop milestones, plans, schedules, responsibilities, and deliverables
- Determine metrics for financial performance
- Define and sequence the phases and activities to achieve milestones
- Determine and build in dependency relationships between activities
- Estimate resources, costs, and schedule
- Identify early wins to motivate the organization and to help quiet the skeptics
PMIA Integration Checklist 500™
The PMIA Integration Checklist 500™ has been developed from involvement in a number of transactions, as well as information assembled from a variety of public sources. Of course, all of the tasks may not be applicable to a specific situation, depending on if the transaction is a stock purchase, asset purchase, private company, public company, etc.
To assure that no critical post-merger integration tasks are overlooked, our professionals will review each activity on our comprehensive checklist of over 500 tasks with the team members to assist in developing a detailed action item plan and schedule.
Integration Responsibility Matrix
A RACI chart is a matrix of all the activities or decision-making authorities undertaken in an organization set against the people or roles. At each intersection of activity and responsibility, it is possible to assign who is Responsible, Accountable, Consulted or Informed for that activity or decision.
Milestone Summary Schedule
This is an important step in a comprehensive post merger integration plan. Without a Milestone Summary Schedule, the time available for the total integration project lifetime cannot be determined, nor can it be allocated in an optimum manner to the various phases of the project. A Milestone Summary Schedule provides a time budget - a device that is as equally important as a cost budget.
Technology for Project Coordination
During the initial Planning Workshops, face-to-face individual and group meetings are necessary in order for the team members to become acquainted and "gel" as a team. However, with today's technology, further communication and coordination activity with team members may take a variety of forms, resulting in more efficient time utilization and considerably reduced travel expenses.
PMIA will help identify, plan, track and realize the deal synergies that prompted the pursuit of the acquisition in the first place. To assure that no critical merger tasks are overlooked, we will review each of the PMIA Integration Checklist 500™ tasks with the team members to develop a detailed action item plan. Of course, all of the items in this checklist may not be applicable, depending on if the transaction is a stock purchase, asset purchase, private company, public company, etc.
In today's market, rather than easing into the integration process, the time frame must be compressed before the synergies of the deal disappear... Speed is of the essence.
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